Marketplace Manager

Peter McCoy
rmcvend [at] mycoculturerad [dot] com

Mission Statement

The Mycelial Marketplace at the Radical Mycology Convergence (RMC) is curated to provide attendees with access to artistic, unique, and quality goods and art. Vendors are selected for their relevance to mycology and their proximity to the values of the RMC.

Market Objectives

• Provide a fun and safe eating, learning, and shopping space focused around mycology.
• Promote healthy food, artisan mushroom focused businesses, and information to further the education of RMC attendees.
• Encourage attendees to shop by having a well-organized, clean, and operational marketplace.
  

Products Allowed, Space Fees, and Registration

Only mushroom, food, art, or health related products are allowed to be sold at the MM. Products should be educational, agricultural, artistic, value-added, healthful, or wild foraged in nature. Vendors and their products are curated to create a balanced marketplace.

Booth Specs, Weights, and Fees

A full booth space is 10’ x 12’. Half-booths are 5’ x 12’. Vendors are only allowed to have one booth space. The marketplace space is on semi-uneven terrain.

After the RMC Vendor application window closes, the Marketplace Manager will combine accepted half-booth Vendors into a single 10’ x 12’ space. Teamed-up vendors will then be connected through email via the Marketplace Manager so that the two Vendors can coordinate equipment sharing and other logistical needs.

Canopies must be provided by the Vendor, and must be erected with concern for the safety of attendees and other Vendors. Vendors need to bring their own tables, chairs, and tablecloths.

All components of display to be contained within their allotted space. All Vendors must prominently display signage that identifies their business name and location.

One of the most common causes of injuries at outdoor markets is wind-blown canopies. As such, each canopy leg MUST be secured at all times with enough weight (at least 25 lbs.) to keep them anchored to the ground, regardless of ambient weather conditions. Vendors whose canopy blows around due to lack of adequate weights will pay a $100.00 fine, which must be paid at the time of the incident.

Total cost to vend at the RMC is:

• $150 for a half booth space
• $275 for a full booth space.

This fee includes a single four-day pass to the RMC, including tent camping. A single Parking Pass is also included in the vendor fee. If a vendor wishes to camp in their car, they will need to purchase a Car Camping Pass.

Non-profit organizations: see below for how these terms differ.

Vendors will be listed on the RMC website

Vendors seeking more exposure are encouraged to contact our Sponsorships team to learn about more extensive promotional opportunities for your organization or company.

Up to two (2) additional Multi-Day Passes or Single-Day Passes can be purchased for 50% off of their listed value (whether as a single-day or multi-day pass). These passes are for Vendor assistants, and are not to be provided to friends. Assistants will need to work their booth for at least six (6) hours of any day that they are in attendance. Vendors or their assistants deemed to be violating this agreement may be asked to pay additional fees, with this decision to be determined by RMC staff. Assistants will need to purchase a Car Camping Pass if they intend on sleeping in their car.

Vendor booth fees are due by August 15, 2026 and can be paid through the RMC website, or by a check mailed to:

• Radical Mycology, LLC
  5010 SE Foster Rd. #86383
  Portland, OR 97206

Please include your business name in a letter if it is not listed on the check.

Set Up & Market Hours

Marketplace set-up starts Thursday September 24, 2026 at 10:00 AM.

Prior to arrival, Vendors will be told how to drive their materials into the Marketplace area. Upon arrival, Vendors must check in with the Marketplace Manager to determine their exact booth location. After unloading, Vendors must promptly move their vehicle to general parking and then finish setting up their booth

Vendors can ONLY run their booth and sell items during the following hours:

• Thursday: 12 – 7 PM
• Friday: 8 AM – 7 pm, 9–11 PM
• Saturday: 8 AM – 7 PM
• Sunday: 8 AM – 7PM

Selling outside of these hours is not allowed as it impacts other Vendors’ ability to equally connect with potential customers.

Break Down

Vendors cannot disassemble any part of their booth before 6 PM on Sunday, September 27, even if their booth is sold out. Vehicles are not allowed to load out until the Marketplace Manager deems it safe to do so.

Canceling and No-Show Policy

If a Vendor cancels on short notice or does not show up to the RMC, no refunds will be issued. Refunds will ONLY be issued if notice of cancellation is provided via email to the Marketplace Manager at least seven (7) days before the start of the RMC.

Ready-to-Eat Foods

The Marketplace Manager reserves the right to limit the number of food concessions at the marketplace at any given time. Prepared (ready-to-eat) food should be made from local products where and when available, and made under the direction of the Vendor.

The Vendor is not required to raise any of the raw ingredients. However, priority is given to prepared foods that contain locally-grown and healthy ingredients.

Only compostable containers are allowed for the food. No styrofoam, plastic, glass, or plastic packaging is allowed.

Most attendees will be using their own flatware to reduce waste. Please have sanitary methods to accommodate this.

Vendors must submit a menu with their application. No food or drinks containing GMOs or high fructose corn syrup may be sold.

There is no electricity available at the marketplace. The use of a quiet generator may be allowed, depending on the generator model.

Vendors with BBQs, cook stoves, or other cooking devices are required to place a protective mat or flooring under the cooking unit (e.g. plywood or tarps) to protect the ground from heat and grease.

If approved, a food Vendor must submit copies of the following documents to rmcvend@mycoculturerad.com by August 31, 2026:

• Temporary Restaurant License obtained from the Health Department. This license needs to be displayed in the booth at all times.
• Food Handlers License for at least one employee who will be in the booth at all times obtained from the County Health Department.
• All approved vendors selling consumable products, skin care products, and edible products for pets are required to have Liability and Product Insurance for $1,000,000. The certificate must have Radical Mycology, LLC added as additional insured.

All Vendors cooking at their booth must have a fire extinguisher readily available. In accordance with local Fire Department regulations, all vendors using deep fat fryers must have a K-style extinguisher, made especially for grease fires. All other food Vendors are required to have the multi-purpose 2A10BC extinguisher. This includes vendors using electric equipment such as coffee brewers, waffle irons, and soup warmers.

Non-Profit Organizations

Registered 501(c)3 non-profit organizations receive a half-booth space in the Marketplace for free along with one four-day pass. Additional tickets for up to two assistants can be purchased for a 50% discount. Proof of non-profit registration will need to be emailed to rmcvend [at] mycoculturerad [dot] com at the time of completing your application.

Market Currency

You may use any form of currency at the RMC. However, we strongly discourage trades / barters. We want to limit the number of non-Vendor transactions. Anyone selling items at the event that is not a Vendor will be asked to stop, and if you’re trading with attendees this may put them at risk. Please use your discretion.

WIC Checks

The Oregon Farm Direct Nutrition Program gives checks to low-income, nutritionally at-risk women, children and infants and to low income seniors and people with disabilities. These funds are distributed as TAN colored WIC (Women Infants and Children) checks for young families or GREEN Senior checks for elderly or disabled people.

To accept these checks you must be a produce farmer or grower registered with the Oregon Department of Agriculture and display a sign stating as much. No change is given in the exchange of WIC checks for items. The RMC requires all farmers and growers to register to accept these checks. For more information call the Oregon Department of Agriculture at 503-872-6600.

Indigenous American Vendors

The treaty rights of Indigenous American vendors allow them to sell products without licensing. The Vendor’s tribal identification card will need to be emailed to rmcvend [at] mycoculturerad [dot] com at the time of completing your application.

Pets

For liability purposes and customer safety and health, Vendors and customers are not allowed to bring pets into the marketplace. Service dogs are exempt.

Trash

Vendors are responsible for removing their own refuse and unsold products from the marketplace site. The RMC is a leave-no-trace event.

Smoking

The Mycelial Marketplace is a NO SMOKING area. There will be a designated smoking area away from the marketplace.